2020 Annual Meeting
Charlotte Mangum Student Support Program

Deadline: October 17, 2019



Any inquiries can be directed to Raelene Sok via e-mail at sicbstudents@sicb.org

GUIDELINES

Dear Student Support Applicant:

Please read the following guidelines carefully before submitting your application to participate in the Charlotte Mangum Student Support Program for the upcoming Annual Meeting. In order to be eligible for Student Support you must fulfill all of the following:
  • Be an undergraduate student member or graduate student member of SICB for 2019. (2019 membership year is 04/01/2019 to 03/31/2020)
  • Be the presenting author (i.e., have submitted an abstract for the 2020 Annual Meeting). Only one person per abstract (the presenting author) may apply.
  • Complete the application form in its entirety before the deadline (October 17, 2019); failure to do so will make you ineligible for the Student Support Program.
  • Provide name and email address of your SICB member sponsor; and,
  • Provide up to one-half day of assistance to SICB during the Annual Meeting. (See application for work assignment information.)
The Charlotte Mangum Student Support Program awards financial support in the form of housing assistance or registration fees. Students who are granted support will be notified by email within 2-3 weeks after the 10/17/2019 deadline. There is a 3-year limit of participation in this program, beginning in 2009. If you received support prior to 2009, that year or years will not count toward the 3-year maximum. In the event that there are more applicants than volunteer spots then the support program positions will be offered in the order that the applications are received.

Those applicants granted housing support will receive reduced fee housing (just pay a $75 co-pay) based on quad occupancy for up to five (5) nights during the Annual Meeting ((NOTE THAT THE BEDDING ARRANGEMENT WILL BE 2 QUEEN SIZE BEDS FOR UP TO FOUR PEOPLE PER ROOM)). All rooms will be single-sex unless four co-ed students all request each other. A $75 non-refundable co-pay to the hotel will be required. This amount must be paid directly to the hotel upon check-in. Early arrivals and/or late departures are at the individual's own expense at the SICB Annual Meeting room rates. IF YOU ARE GRANTED HOUSING ASSISTANCE, SICB WILL MAKE YOUR HOTEL RESERVATIONS FOR YOU. DO NOT MAKE YOUR OWN HOUSING RESERVATIONS. ALL STUDENTS APPLYING FOR HOUSING SUPPORT MUST REGISTER FOR THE MEETING. ANY DAMAGE TO THE ROOM WILL BE THE RESPONSIBILITY OF THE STUDENT.

If you know of another student who has applied for housing support whom you would prefer as a roommate, please provide SICB with their name in the appropriate space on the application. Otherwise, SICB will be responsible for assigning roommates.

If you are granted support of any type through the Charlotte Mangum Student Support Program you are obligated to provide up to one-half day of assistance during the meeting; failure to fulfill your obligation will cause immediate cancellation of your support and notification sent to your academic advisor/sponsor.

All student support recipients must attend an orientation/training meeting Friday, January 3, 2020 in the afternoon. (Plan to arrive in Austin, TX by 3:00 p.m.)
FAILURE TO ATTEND THIS MEETING WILL MAKE YOU INELIGIBLE FOR THE STUDENT SUPPORT PROGRAM AND YOU WILL BE REQUIRED TO PAY FOR YOUR OWN HOUSING OR REGISTRATION FEES (DEPENDING ON WHICH YOU WERE SCHEDULED TO RECEIVE).

Any inquiries can be directed to Raelene Sok at sicbstudents@sicb.org.





CHARLOTTE MANGUM STUDENT SUPPORT PROGRAM - APPLICATION FORM


Please fill in this application form for Student Support, and click on "Send application" at the bottom of the form to complete the application process. A confirmation email will be sent. Please check your junk folders.

You are required to be the presenting author of either a poster or an oral presentation to qualify and must be a member of SICB.

APPLICATION MUST BE RECEIVED BY: OCTOBER 17, 2019.

First Name:
Last Name:
Address:
City:
State/Province:
Zip/Postal Code:
Country:
Work Phone:
Cell Phone:
FAX:
Email:
Abstract Number as listed in the abstract confirmation email from SICB:
Member Number

Please indicate primary Divisional Interest:

Animal Behavior
Botany
Comparative Biomechanics
Comparative Endocrinology
Comparative Physiology & Biochemistry
Ecology and Evolution
Ecoimmunology and Disease Ecology
Evolutionary Developmental Biology
Invertebrate Zoology
Neurobiology, Neuroethology, and Sensory Biology
Phylogenetics & Comparative Biology
Vertebrate Morphology

Please indicate whether you are an undergraduate or graduate student:

Undergraduate Student
Graduate Student


Assistance to SICB during the annual meeting

  1. General assistance. This is the largest category of assistance. Student assistance includes, but is not limited to, assisting with A/V in the meeting rooms, assisting at the registration desk, and other various activities that will be assigned.
    I would like to provide general assistance for the meeting.

  1. Science Journalism Internship. This is a specialized category of assistance. Please read the associated information carefully. The Science Journalism Internship provides students interested in science writing with a real-world science-writing experience at the SICB annual meeting. Each student will identify a talk or poster of their choice, conduct interviews, and write an original popular science piece that will be posted and highlighted on the SICB web site.

Please note that the Science Journalism Internship is a part of the Charlotte Mangum Student Support Program. All else is the same (including support), but instead of a typical work assignment in the general assistance category, the assignment is to be a journalist. This involves more work than the typical assignment, but it also offers a unique opportunity. To become a Science Journalism Intern (SJI) at the upcoming annual conference, you must successfully apply to the Charlotte Mangum Student Support Program, indicate your interest by checking the box below, and submit an SJI application. The application and details on the SJI (opens in separate window) can be found here. Four to six students will be chosen to perform this assignment based on your submitted writing sample. Note: If you are not selected for this task, you will automatically be assigned a task within the general assistance jobs.
I would like to work as student journalist for the meeting and I am sending an application.

 

  1. Student Photographer. There is a need for student photographers to capture images of the different activities at the annual meeting, including and especially the plenary speakers. Students must provide their own cameras; cell phone cameras are excluded. Student photographers are a part of the Charlotte Mangum Student Support Program. Approximately 20 students will be chosen to perform this assignment. Note: If you are not selected for this task, you will automatically be assigned a task within the general assistance jobs. You will be notified in advance of the conference so you'll know whether to bring your camera to the conference and also so you can select your photography assignments.
    I would like to work as student photographer for the meeting. I will bring my own, non-mobile phone camera.



The Charlotte Mangum Student Support Program will award support in the form of waived registration fees OR reduced fee housing – pay only a $75 co-pay (NOTE THAT THE BEDDING ARRANGEMENT WILL BE 2 QUEEN SIZE BEDS FOR UP TO FOUR PEOPLE PER ROOM) for the nights of January 3, 4, 5, 6 and 7, 2020. Indicate your choice of support below:

Housing Support      Registration Support

Registration Support: Registration Support: If you are granted registration assistance, you will have to pay and register for the meeting. If you fulfill your one-half day work requirement you will be refunded 2-4 weeks after the meeting.

Housing Support: If you are granted housing assistance, SICB will make your hotel reservations for you. A $75 non-refundable co-pay to the hotel will be required. This amount must be paid directly to the hotel upon check-in. Do not make your own housing reservations.

Name of individuals to share a room with:
Individual #1:
Individual #2:
Individual #3:
All individuals sharing a room must complete an application. Please note that if you do not indicate a name, you will be assigned a room with other support program students.

STUDENT SUPPORT HOUSING RECIPIENTS WILL BE ROOMED WITH OTHER STUDENT SUPPORT HOUSING RECIPIENTS, UP TO FOUR PER ROOM, WITH 2 QUEEN SIZE BEDS PER ROOM. All rooms will be single-sex unless four co-ed students all request each other.

Yes I confirm that I have read and understand that I will be in a room with 2 or 3 other students and the room will have 2 queen size beds.

SPECIAL REQUESTS FOR ROOMMATES WHO ARE ALSO IN THE STUDENT SUPPORT PROGRAM WILL BE ACCOMMODATED IF AT ALL POSSIBLE, HOWEVER WE CANNOT ACCOMMODATE REQUESTS TO ROOM WITH PEOPLE NOT RECEIVING STUDENT SUPPORT.


NOTE: Hotel is a non smoking facility.

For housing applicants:
I am a male.
I am a female.

I understand acceptance of a student support program award obligates me to provide one half day of assistance to SICB during the Annual Meeting.


Acknowledge acceptance of program rules by filling in your name, date, and name/email of your SICB full member sponsor in the fields below.

Applicant Name:
Date:

SICB Full Member Sponsor
Name:
Email:

Faculty Advisor
Click here if your faculty advisor is the same as your Full Member Sponsor
Name:
Email:



To receive your confirmation email make sure your spam filter allows mails from sicb@sicb.org!